Clerk, Custodianships

Come join our team! If you are looking for a career that is both challenging and rewarding, with an organization that values diversity, equity and a shared sense of purpose, look no further.

We are proud to say that we’ve been recognized as one of BC’s Top Employers since 2022! The Law Society of BC offers work/life balance, a collegial atmosphere, and an excellent benefits package, including: extended health benefits, a dental plan and more.

The Law Society of BC is seeking a permanent, full-time Clerk in our Custodianships department. The Clerk, Custodianships is responsible for: the organization and timely processing of the files of legal practices subject to custodianship orders; meticulously recording client and transactional information from each file as required by the Records Tracking System; and, occasionally providing backup to the Custodianship Data Supervisor in responding to requests for locating and requesting custodial files from storage.

The duties of this position include:        

• Sorting and identifying active and completed client files, accounting files and administrative files in order to determine the appropriate retention period, as guided by the Records Tracking System (“RTS”).
• Processing legal and administrative files for long-term storage in RTS and accurately identifying all related material in order to ensure effective retrieval from storage in the event the file is requested by the custodian, LSBC staff, members, former clients and/or their solicitor.
• Reconstructing files that have been improperly maintained by filing all loose material, opening new folders where necessary. 
• Sorting, separating, and entering files into RTS where retention periods have expired and as ephemera (collateral to client and law office records) for immediate destruction on approval of custodian.
• Assisting the custodian in locating files throughout the course of the custodianship and after discharge.
• Assisting in the implementation of the electronic records storage system.
• Updating and organizing records of communications regarding potential custodianships.
• Occasionally attending at a lawyers’ offices to assist the Custodianships team in taking possession of practice material.
• Copying files and preparing documentation necessary for release of files (on a back-up basis, only).
• Assisting on special projects such as preparation and updating of spreadsheets for the management of distribution of documents to clients.

Qualifications

• Post-secondary education or an equivalent combination of education and experience in legal assistant or paralegal program. 
• Experience and knowledge in Microsoft Office. 
• Must be able to lift up to 40 pounds. 
• Excellent oral and written skills.
• Well-developed time management and analytical skills.
• Must be able to work in a team environment.

The salary range for this position is $47,631 to $51,773.

The Law Society of BC is dedicated to promoting equity, diversity, and inclusion in all aspects of our work. We welcome individuals from diverse backgrounds and experiences to contribute to the future of our organization. In accordance with the Law Society of B.C.’s commitment to reconciliation, we seek to create a culturally safe space and to continue further improving relationships with Indigenous peoples. 

To apply, please email your cover letter and resume to personnel@lsbc.org with the subject “Clerk, Custodianships”. The closing date for this competition is July 10, 2024. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

This position is located at the Law Society of British Columbia office in the Yaletown area of Vancouver, BC.

845 Cambie Street
Vancouver, British Columbia
V6B 4Z9